Kolkata · HR & Admin
Office Administrator jobs in Kolkata
Keeps an office running: facilities, housekeeping, security, office supplies, vendor contracts, travel bookings and basic compliance. Works with facility vendors, the finance and HR teams, and employees.
Updated · ResumeGyani careers team
Quick answer
Office Administrators in India typically earn ₹1.8L–₹3L a year starting out and ₹5L–₹8L+ with 7+ years. Employers mostly ask for Facility and housekeeping management, Vendor management and purchase orders and Office supplies and asset inventory.
Current openings in Kolkata
8 foundFrom public job boards. Apply on the employer's or board's site.
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Office Administrator - Hiring Urgently (Kolkata)
Leading · Kolkata, West Bengal
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Undergraduate Office Administrative Assistant
Perfetto · Kolkata, West Bengal
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Office Assistant
HM Power & Cables Pvt Ltd · Howrah, West Bengal
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What does an Office Administrator do?
Keeps an office running: facilities, housekeeping, security, office supplies, vendor contracts, travel bookings and basic compliance. Works with facility vendors, the finance and HR teams, and employees.
A typical day: The morning starts with a round of the office to check housekeeping, security and any maintenance issues. Through the day the administrator follows up with vendors, raises purchase orders, tracks supplies and books travel. At month-end, they verify vendor bills and share admin expenses with finance.
How people get in: Graduation in any stream; a BBA or a diploma in office or facility management helps.
How much does an Office Administrator earn in India?
| Experience | Typical annual CTC |
|---|---|
| Entry (0–2 years) | ₹1.8L–₹3L |
| Mid (3–6 years) | ₹3L–₹5L |
| Senior (7+ years) | ₹5L–₹8L+ |
Larger corporate offices, IT companies and facility management firms pay more than small offices and schools; managing multiple sites raises pay.
India-wide estimates from public salary data (AmbitionBox), checked October 2026. Pay in Kolkata can differ; check the salary on each listing.
Which skills and tools do employers ask for?
Skills
- Facility and housekeeping management
- Vendor management and purchase orders
- Office supplies and asset inventory
- Travel and hotel bookings
- Security and visitor control
- Petty cash and admin budget tracking
- Office maintenance (AMC for AC, DG set, lifts)
- Event and meeting arrangements
Tools
- MS Excel
- Google Workspace or Outlook
- Asset tracking software
- Ticketing or helpdesk tools
- Expense tools
Certifications that help
- IFMA Facility Management Professional (FMP)
- Microsoft Office Specialist (Microsoft)
Who hires Office Administrators?
Organisations that regularly hire for this role in India. Openings in Kolkata vary, so check the listings above.
- IT companies (TCS, Infosys, Wipro)
- Facility management firms (JLL, CBRE, Sodexo)
- Banks and NBFCs
- Hospitals and diagnostic chains (Dr Lal PathLabs)
- Coworking operators (Awfis, WeWork India)
- Schools and coaching institutes
- Manufacturing companies
How to write an Office Administrator resume that gets shortlisted
- 1
Show the size of the office or sites managed.
ExampleRan administration for a 400-seat office across 2 floors with 6 facility vendors.
- 2
Show cost savings.
ExampleRenegotiated housekeeping and AMC contracts, saving ₹9L a year with no drop in SLA scores.
- 3
Show service response.
ExampleCut average facility ticket closure time from 3 days to 1 day using a simple helpdesk tracker.
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Common Office Administrator interview questions
How do you choose and manage housekeeping or security vendors?
Talk about quotes, SLAs, monthly reviews and penalties for poor service.
How would you cut admin costs without hurting service?
Give examples like renegotiating AMCs, bulk buying supplies and reducing power use.
The DG set fails during a power cut. What do you do?
Explain emergency steps, vendor escalation and preventive maintenance afterwards.
How do you track office assets?
Mention asset tags, an inventory register and periodic physical checks.
Office Administrator career path
- Admin Assistant
- Office Administrator / Admin Executive
- Senior Admin Executive
- Admin Manager
- Facility / General Manager – Administration
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Questions people ask
How much does an Office Administrator earn in India?
Typical annual pay is ₹1.8L–₹3L at entry level (0–2 years), ₹3L–₹5L at mid level (3–6 years) and ₹5L–₹8L+ for senior roles (7+ years). Larger corporate offices, IT companies and facility management firms pay more than small offices and schools; managing multiple sites raises pay.
What qualifications do you need to become an Office Administrator?
Graduation in any stream; a BBA or a diploma in office or facility management helps.
Which skills do employers look for in an Office Administrator?
Most job descriptions ask for Facility and housekeeping management, Vendor management and purchase orders, Office supplies and asset inventory, Travel and hotel bookings and Security and visitor control. Common tools include MS Excel, Google Workspace or Outlook, Asset tracking software and Ticketing or helpdesk tools.
What is the career path for an Office Administrator?
A common progression is Admin Assistant → Office Administrator / Admin Executive → Senior Admin Executive → Admin Manager → Facility / General Manager – Administration.
How do I find Office Administrator jobs in Kolkata?
Search current Office Administrator openings in Kolkata on job boards and company career pages, and tailor your resume to each job description: lead with the skills it lists and show results with numbers. Pay for Office Administrator roles in India typically ranges ₹1.8L–₹8L+ a year depending on experience.
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